Privacy Policy

1. Introduction

Cool Tech Design ("we," "our," or "us") operates Quick CheckIn, a digital guest check-in solution. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

2. Information We Collect

Personal Information

• Guest information (name, address, phone number, email)
• Government ID photos and extracted data
• Digital signatures
• Check-in and check-out dates

Technical Information

• IP addresses and device information
• Browser type and version
• Usage data and analytics
• Cookies and similar tracking technologies

3. How We Use Your Information

• To provide and maintain our service
• To process guest check-ins and maintain records
• To comply with legal and regulatory requirements
• To improve our service and develop new features
• To communicate with you about service updates
• To detect and prevent fraud or security breaches

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your explicit consent
• To comply with legal obligations or court orders
• To protect our rights, property, or safety
• With service providers who assist in operating our service
• In connection with a business transfer or merger

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication mechanisms
• Employee training on data protection

6. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. ID photos and extracted data are securely saved to our database.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Right to access your personal information
• Right to rectify inaccurate information
• Right to erase your personal information
• Right to restrict processing
• Right to data portability
• Right to object to processing

8. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us: